Time tracking software is a crucial tool for almost every organization. Businesses need to track employees ‘ time regardless of whether it’s about the payroll, measuring productivity, or even billing clients. As a result, comprehensive-time tracking software is more than a necessity for most organizations.
More and more businesses are now hiring remote staff, offering flexible work options, and even outsourcing the work to other outsourced companies. As a result, organizations should know how employees spend their time in their offices. This drives the demand for online time tracking software to record how your employees spend their time in the office.
If you haven’t chosen already, here are some tips on how you can choose the best time tracking software for your organization.
- Know What You Want from the Time Tracking System
Any time tracker software can have multiple features, even though you may not need all of them. You have to first decide what you want to do or the purpose of the time tracking software. The most crucial feature you want in the software is the capability to accurately and automatically track the time of employees. In addition, you want the software to be completely tamper-proof so that you can depend on the time tracking information accurately.
The software should be operational on all operating systems and platforms that your employees may use. If you want the tracking tool to work on mobile devices for external or work-from-home employees, the software needs to have both iOS and Android mobile apps.
If you serve clients in the B2B sector, you might want to know the total time your employees spend on different projects from different. This will help you keep track of the total hours each of your employees works and help you track the time they spend on each client and project.
You can use the option of screenshots for tracking and providing feedback and improving the employees’ performance. Random screenshots of your employee’s computer can serve as an audit trail at any given point. For example, you can use them to find out why a particular employee’s productivity or overall quality of work lags behind compared to others.
This is an extremely important feature, but only a very few times tracking software, such as the modules from Omind Technologies, has this feature. You can even turn off the automatic screenshots or even blur the captured screenshot if you want. In addition, you can choose the level of privacy and transparency control you want.
- Shortlist the Software that Meets Your Requirement
If you search on Google search engine for the best time tracking software, you will get many results. Searching for the most suitable and perfect software can be difficult among the hundreds of options you choose. However, you need not worry about it. The choice is where online review websites come in handy.
Such websites work very hard to ensure that the user reviews are genuine and reliable. You can check the number of reviews and the aggregated rating for each of the software in that list. In addition, you can see a lot of detailed reviews on the shortlisted software page.
Most of these software websites even have the option to sort reviews based on the rating and time. Plus, the other aspects of such aggregator databases are:
- Ease of Use
- Features & Functionality
- Customer Support
- Value for Money
The portals also have the option to recommend the software. Now, since only satisfied users recommend a product to others, there is a higher likelihood of a recommendation. And you will also be at peace that it is a great option.
Besides just the reviews, you should also check the price. The pricing may differ from one software to another. It also depends on the features and number of users it has. Some vendors price it on a per-seat basis, while others offer plans with a certain or fixed number of seats. Pricing is a very important criterion for the selection since you would want to be within your budget.
- Test the Shortlisted Time Tracking Software
Among the many things that organizations would love about the SaaS software or the industry as a whole is the option to try any shortlisted software before you buy one. With shrink-wrapped or boxed software, you might not have a way of trying before buying.
You should sign up to try the time tracking software you shortlisted. While most vendors offer a free trial, not all trials are created to be equal.
Some vendors give you access to all the features with no restriction during the trial phase. For example, you might not need to pay any up-front charge during the trial period. Plus, you might not need to enter any credit card information to activate your trial. Most organizations prefer this option as they know they won’t be charged anything. So, even if you don’t like the software or cancel the trial, you won’t be charged anything.
The Ending Note
Tracking employee time is among the most basic requirements of any business. There are hundreds of employee time tracking software that come with different features and pricing based on that. However, looking for the best one for your requirements will surely take some effort and a very structured means.
- The first step here is to make a list of all the features you need in the tool based on your requirements.
- The very next step would be to create a shortlist of the software that is most likely to fulfill your needs and even fit your finances.
- And finally, sign up for a free trial and even test each shortlisted software to find out how well it meets your needs.
The importance of time tracker software has no substitute. So, buying one can be of great help to your organization.
