Whether you like it or not, email is frequently the primary mode of personal and professional contact. As a result, your inbox is flooded with messages from hundreds of people clamouring for your attention. It makes sorting through incoming emails—and later locating the crucial ones—a difficult chore.
If you use Gmail, there are thousands of methods to personalise, categorise, and organise the app to make it more manageable.
Gmail has come a long way since its beginning. It isn’t flawless, and it periodically causes outrage among its user base. But, let’s face it, you get a lot for nothing with Gmail.
Gmail is a work in progress as a web app, but the amount of power behind the hood is incredible. Sure, there are many browser extensions and add-ons that can improve Gmail beyond its initial capabilities. However, not every piece of Gmail power-user innovation needs the usage of specific devices. There is a lot that can be done without installing anything extra.
Even if you only master a few settings, you’ll be able to benefit from everything Gmail has to offer beyond the fundamentals. Let’s get this party started.
Multiple Accounts
There is no need to sign in and out continuously if you’re a Google fanatic with multiple Google/Gmail accounts (including a Google Workspace account from work). You can sign into numerous accounts simultaneously on the desktop (using Chrome, Firefox, or Edge). Each person can have their tab and remain signed in. Select Add another account from your account avatar in the top right corner. Then, click your avatar again and select the desired tab; there is no need to provide a password. The default account is the one you used when you originally signed in.
Third Part Email Accounts
Do you prefer Gmail’s interface but are hesitant to give up your Yahoo, iCloud, or Outlook email address? It’s not an issue. Google allows you to add third-party email accounts to the Gmail mobile app, giving those accounts access to Google features like spam filtering and a tabbed inbox.
You must first have at least one Gmail account for it to work. Select Add another account from your avatar in the Gmail app on a mobile device. Choose the account type you want to add and fill in the credentials. To deactivate or remove an account later, return to the avatar and click Manage accounts on this device.
Preview Plan
Gmail’s default layout only displays the sender, subject line, and a small amount of sample text before the row fills up. Most of the time, you’ll have to open the email to see if it’s something worth reading.
By adding a preview plan to your Gmail, you can save time and manage your inbox. Select “Settings” from the dropdown menu by clicking the gear symbol. Then, among the tabs that display, choose “Labs.” Enable “Preview Pane” by scrolling down and clicking it. After you’ve saved your changes, you’ll be able to see a preview of each email that comes in.
Add Filters
After you’ve created custom labels, you may apply filters to messages to direct specific emails to specific folders and keep them out of your main inbox.
If you know you’ll get an internal communications newsletter every Friday that you won’t have time to read, you can use filters to send that item to a designated folder where you can check it out – or delete it – later.
Desktop Notification
We recommend setting Gmail’s desktop alerts if you’re waiting for an important email or simply don’t want to miss a message from your employer. It means you can concentrate on anything else in another browser tab without constantly checking your inbox to see whether it has been updated.
Schedule Messages
It used to take third-party services to schedule a message to be sent at a later time, but it’s now built-in. Write your letter, then select a tight schedule option or Pick a date & time to get more particular by clicking the dropdown menu arrow next to the Send button.
Send and Archive Features
You can truly clean out your inbox by archiving messages simultaneously. You send responses now that you’ve arranged your Gmail inbox to automatically archive some emails to specific folders.
Click the gear icon and select “Settings” from the dropdown menu to enable this function. Select “Show ‘Send & Archive’ button in reply” from the dropdown menu. Make a backup of your modifications.
When you reply to a message, you’ll now have two alternatives for sending it. The first is a standard send, while the second sends the news and the email chain to the All Mail archive. If you’ve set a label to the message, it’ll be delivered to that folder instead. The conversation will automatically move back if someone replies to your sent email.
Group Email List
If you frequently contact the same set of people, this is a useful feature that will save you time. There is a way to combine a list of email addresses into a single group with a custom name.
You’ll need to go to Google Contacts to do this. The “Labels” menu can be found on the left-hand side of the screen. Create a label by clicking “Create label” and giving it a memorable name.
Final Verdict
Not every user will benefit from all of these modifications, but we hope you’ve discovered a few useful Gmail tips that will help you manage your inbox.
Adding a reading pane to your Gmail view could be all you need to boost your productivity. Others may discover that investing a little effort in creating email templates saves them a significant amount of time in the long run. Good luck with any great adjustments you decide to make and try not to be stressed out by your email.
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