With the help of QuickBooks, you can easily record financial data pertaining to your company for consideration in the future. Due to its numerous benefits, QuickBooks for accounting businesses has become an indispensable part of the corporate environment of today.

The two software versions are QuickBooks Desktop and QuickBooks Online. When you are at the office, you can handle your accounting procedures using QuickBooks Desktop. However, QuickBooks Online enables you to view your financial information and reports from anywhere in the world with just an internet connection.

Businesses can access their financial information at any time from any device, including tablets, Android phones, and PCs, thanks to QuickBooks Online. Worldwide small and medium-sized businesses use QuickBooks Online. In this article, we have discussed about the complete procedure to Import QuickBooks Desktop File to QuickBooks Online. S0, keep reading!


Also read : QuickBooks Error 3371


What is the need to use QuickBooks Online?

So why exactly are we giving QuickBooks Online priority? There are many benefits to using QuickBooks Online that are not available with the desktop version. The following standout features are accessible only in QuickBooks Online and are not available in QuickBooks Desktop:

  • The capability of setting up and carrying out transactions automatically.
  • With the QuickBooks Online edition, a user can attach documents, photos, and other items to transactions because of its accessibility and mobility.
  • A user can select numerous location labels and track by place.
  • A user can automatically download bank transactions using QuickBooks Online.
  • The “Auto-add to register” function updates new banking regulations automatically.
  • Accurate timekeeping and reporting.
  • Make use of several lines for accounts payable and receivable by using journal entries.
  • Adhering to the use of management reports can help obtain a more detailed and thorough report.


How to Migrate from QuickBooks Desktop to QuickBooks Online?

The process for moving your QuickBooks Desktop file to QuickBooks Online is detailed below:

1st Step: Check Size of File(s)

Press F2 while the QuickBooks Desktop File is open to see the size of a particular file. It is important to remember that the total number of targets in the File cannot exceed 3 50,000 when importing it into QuickBooks Online.


2nd Step: Prepare the Data in QuickBooks Desktop for Export

You can use the steps below to create a checklist to make sure your data is prepared for export:

  • Updating Data: This phrase implies cleansing and data modification. This stage entails changing client names or adding contact information.
  • Keep an eye on pending tasks: To ensure accurate data reconciliation, it is advised to convert all of your data around the end of each month, year, or quarter.
  • Before importing the data into QuickBooks Online, create a backup before exporting. Log into QuickBooks Desktop and go to File > Backup > Company > Create a local backup to do this.


3rd Step: You need to make a new QBO Account

Open a QuickBooks Online account. When making your account, you will be asked to enter the relevant details, including your name, email address, contact information, and password.


4th Step: Head to QuickBooks Desktop

You must now log into your QuickBooks Desktop account once again in order to convert your data for later export to QBO.


5th Step: Go for the ‘Export Company File’ option in the QuickBooks Online

You must now log into your QuickBooks Desktop account once again in order to convert your data for later export to QBO.


6th Step: Sign into QuickBooks Online Account

You must now enter your user ID and password to get into your QBO account once more.


7th Step: Indicate whether you wish to Import Inventory into QuickBooks Online

If you wish to import inventory into QuickBooks Online, QuickBooks will ask you. you pick “yes,” QuickBooks Online will adjust your inventory using the “first in, first out” (FIFO) inventory technique. Or you aren’t sure, though, you should pick “no.” Your inventory can later be imported from an excel spreadsheet.


8th Step: Copy your Data Files

You must choose the appropriate QuickBooks Online Company for the import of data. Once finished, the copying of data files will begin, which could take up to 30 minutes. This procedure can take several hours if the File is huge.

Select the “Complete your Setup” option to log in to QBO and review your data after the copying process is finished.


Your choice of the QuickBooks version is entirely up to you and is based on the needs and requirements of your company. We trust that this article was useful to you as you switched from QuickBooks Desktop to QuickBooks Online.

Along with flawless accounting software, you also need a dedicated QuickBooks desktop support team to help you with problem-solving. Our team works hard to find solutions to your problems.


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